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CareersPacific Legal Foundation is only as good as the talent we employ. Knowing this, our hiring philosophy is simple: we seek to hire the best talent available.

We’re constantly and aggressively on the lookout for employees who embody our core values:

  • We are freedom fighters. Liberty is our obsession—we live and breathe it. When it’s threatened, we act decisively to protect it.
  • We are relentless. Our pioneering spirit spurs us to take big, bold swings. We never rest on past success. Our eyes are aimed squarely on the future.
  • We elevate others. We trust and invest in our clients, allies, and each other. We believe that—together—we can change the world.
  • We are confident. We know liberty will win.

If you’re passionate about one or more of our job opportunities, and you’re enthusiastic about working alongside colleagues who share these values, then we encourage you to apply to be a part of the PLF team.

Executive Assistant for Development

Pacific Legal Foundation (PLF), the nation’s leading pro-liberty nonprofit, seeks an energetic, confident self-starter to provide high-level administrative support as a member of our fundraising team. The Executive Assistant for Development will serve as “right arm” to the Senior Director of Development and play a key role in supporting the smooth, efficient functioning of the department.

Must have a passion for liberty and limited government and be committed to PLF’s key issue areas: property rights, economic liberty, free speech and association, equality before the law, and the constitutional separation of powers.

To apply, please upload a single PDF that includes both a cover letter and resume. Your cover letter should highlight your qualifications and demonstrate your sincere interest in the liberty movement and PLF’s issue areas. (NOTE: Applicants who do not upload a cover letter with their resume as a single PDF will not be considered.)

This is a full-time, exempt position in our Palm Beach Gardens, FL, office. The successful candidate will possess superior organization and time management skills, meticulous attention to detail, be highly proficient with Microsoft Office, and demonstrate a flexible, professional, get-it-done approach.

Primary Responsibilities

  • Provide high-level administrative support to the Senior Director, including managing calendar and time blocking for priorities; managing emails and drafting correspondence; tracking key department initiatives; preparing agendas and meeting materials; booking travel; maintaining files; preparing reports/updates for board meetings; and special projects/tasks as needed.
  • Assist the Senior Director with maintaining regular contact and correspondence with donors assigned to him and to the President.
  • Manage the grants process in collaboration with the Foundation Relations Officer. This includes maintaining an updated submission calendar; monitoring the progress of proposals and reports throughout the process; gathering and preparing supporting materials; maintaining electronic copies of all relevant documents; and ensuring the timely submission of proposals and reports.
  • Oversee the Development budget, including tracking expenses; gathering and submitting documentation for department and staff credit cards; and assisting Development staff with expense reimbursements as needed.
  • Provide office manager support to the Florida office. This includes maintaining supplies; handling mail and FedEx; answering phones; office organization, filing, shredding; serving as primary liaison to Sacramento staff, building staff, or vendors on matters such as IT, copier, or other office/facilities issues.

Additional Skills/Preferred Experience

  • 3 or more years of relevant experience executing the key job duties.
  • Superior organization, time management, and problem-solving skills.
  • Meticulous attention to detail. Strong grammar and proofreading.
  • Highly proficient with technology: Outlook, Word, Excel, PowerPoint, video conferencing, CRM software, Internet. Experience with Raiser’s Edge and/or Trello a plus.
  • Action oriented and highly skilled at marshalling resources (staff and materials) to drive initiatives to successful and timely completion.
  • Solid oral and written communication skills. Ability to establish strong, productive relationships internally and externally, adept at fostering an environment of teamwork and collaboration.
  • Sound judgment and the highest levels of loyalty, trustworthiness, and discretion.
  • Adherence to and knowledge of the principles of liberty, and commitment to PLF’s key issue areas.

About Pacific Legal Foundation

Pacific Legal Foundation (PLF) identifies and litigates important legal issues to set landmark precedent that will benefit Americans nationwide. Using strategic and principled litigation, communications, and research, we battle for freedom in the nation’s courts and the court of public opinion. Our attorneys have won 12 victories before the U.S. Supreme Court—a record unmatched by anyone in the liberty movement. Simply put, we know how to get cases to the Supreme Court and we know how to win. Our distributed workforce of employees operates remotely across the country, plus we have physical offices in Sacramento, California; Arlington, Virginia; and Palm Beach Gardens, Florida.

We are committed to recruiting and retaining the highest quality talent available nationwide, and we offer a total compensation package that includes a competitive salary, medical and dental insurance, and employer-paid retirement savings. We take work-life balance seriously through our generous paid leave and flextime policies. We have a flexible, collaborative, positive, and collegial work environment. We take pride in investing in your future and encourage internal advancement. PLF is the place for someone who is principled, tenacious, and determined to succeed in positively shaping the future of our country and restoring real limits on government power.

To Apply

Qualified candidates should upload a single PDF that includes both a cover letter and resume. Your cover letter should highlight your qualifications and demonstrate your sincere interest in the liberty movement and PLF’s issue areas. (NOTE: Applicants who do not upload a cover letter with their resume as a single PDF will not be considered.)

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.